Cuiken Parent Partnership – Privacy Policy

Last updated: August 2026

Cuiken Parent Partnership (“we”, “our”, “the Partnership”) is committed to protecting your personal information. This Privacy Policy explains what data we collect, why we collect it, and how we keep it safe. We operate in Scotland and follow UK GDPR and the Data Protection Act 2018.

1. What personal data we collect

Public website visitors

• IP address (for security and server logs)

• Pages visited

• Browser/device information

Members

When you join the Partnership or access the admin area, we collect:

• Name

• Email address

• Mobile number

• Membership details

• Children’s school stage (Nursery / Primary / Nest)

• Any additional information you choose to provide

50/50 Club members

When you join the 50/50 Club, we collect:

• Name

• Email address

• Mobile number

• Bank details (to pay winnings)

• Number of balls purchased

• Consent confirmation

Calendar contributors

• Name

• Email address

• Role (e.g., school staff authorised to update events)

2. Why we collect your data

We collect data to:

• Manage membership

• Contact winners of the 50/50 Club

• Communicate Partnership news and updates

• Publish meeting information

• Maintain the website and admin system

• Keep the school community informed

• Ensure secure access to the admin area

Our lawful bases are legitimate interest, consent, and contract (where applicable).

3. How we store and protect your data

We use:

• Secure password‑protected admin access

• Role‑based permissions

• Encrypted passwords

• Secure hosting within the UK

• Limited access for authorised committee members only

We never sell or share your data with third parties.

4. How long we keep your data

• Membership data: until you leave the Partnership

• 50/50 Club data: for the duration of your membership + 1 year

• Meeting records: permanently (for transparency)

• Calendar entries: until the event has passed

• Emails: up to 12 months

See our Data Retention Policy for full details.

5. Your rights

Under UK GDPR, you have the right to:

• Access your data

• Correct inaccurate data

• Request deletion

• Withdraw consent

• Object to certain processing

• Request a copy of your data

To exercise your rights, email: cuikenpc@outlook.com

6. Contact

Cuiken Parent Partnership Cuiken Primary School Penicuik, Scotland Email: cuikenpc@outlook.com